CosmosPM – Privacy Policy
Last updated: [insert date]
CosmosPM Ltd (“we”, “us”, “our”) is committed to protecting your personal information and complying with UK data protection law, including the UK GDPR. This Privacy Policy explains how we collect, use, store, and protect your data when you use our website (https://cosmospm.com), create an account, participate in discussions, download files, or interact with our services.
By using our website, you agree to the terms of this Privacy Policy.
1. Who We Are (Data Controller)
CosmosPM Ltd is the data controller for your personal information.
CosmosPM Ltd
United Kingdom
Email: contact@cosmospm.com
We provide planning and scheduling tools, training resources, downloadable materials, and community discussion features.
2. Information We Collect
2.1 Information You Provide Directly
We collect personal information when you:
Create or verify an account
Submit comments or forum posts
Update your profile
Request access to downloads
Contact us
This may include:
Name
Email address
Username
Encrypted password (never visible to us)
Profile information (optional)
User-generated content such as posts, comments, and messages
2.2 Information Collected Automatically
We collect limited technical data such as:
IP address
Browser and device details
Pages visited
Referrers
Time spent on the website
This is for security, performance monitoring, and service improvement.
2.3 Cookies
We use functional and security cookies to:
Keep you logged in
Support account features
Manage sessions
Improve site reliability
You can control cookies via your browser settings.
3. How We Use Your Information
We process your data to:
Create and manage user accounts
Verify email addresses
Approve or reject registrations
Provide access to downloads and gated resources
Enable comments, community forums, and discussions
Maintain website security and prevent abuse
Respond to enquiries
Monitor usage to improve performance
We do NOT:
Sell your data
Use your data for advertising
Use your data for automated decision-making
Use your data for AI training or profiling
4. Legal Basis for Processing (UK GDPR)
We process data under:
Contract – to provide account access, downloads, and user features
Legitimate interests – to maintain security, operate forums, and ensure site performance
Consent – for optional cookies or communication preferences
Legal obligation – where required by law
5. Data Storage and Security
We use appropriate technical and organisational measures including:
Encrypted passwords
Restricted administrator access
Secure hosting infrastructure (Hostinger)
Security monitoring via Wordfence (IP logging, firewall rules)
HTTPS encryption
We retain account data while your account is active.
If your account is inactive for 12 months, we may delete or anonymise the data.
You may request deletion at any time.
6. Sharing Your Information
6.1 Service Providers
We share data only with essential providers that act only under our instructions:
Hosting provider (Hostinger)
Security tools (Wordfence)
Email delivery systems
6.2 Legal Requirements
We may disclose data when required to:
Comply with applicable laws
Protect our rights or users
Prevent fraud or security threats
We never sell or trade your data.
7. Downloads and File Access
When you download files:
We may log the IP address
We record download counts
If logged in, we may record which account performed the download
This is solely for security and usage monitoring.
8. Comments, Forums, and User-Generated Content
Content you submit (comments, forum posts, text uploads) may be visible to other users.
We may moderate or remove content that:
Breaches our site rules
Creates security or legal risks
You remain responsible for all content you submit.
We are not liable for any user-generated content posted by others.
9. Optional Donations
If you choose to make a voluntary donation, payment information is handled by the external payment provider (e.g., PayPal or other platform).
We do not store payment card details.
The payment provider is a separate data controller for that data.
10. Your Rights (UK GDPR)
You have the right to:
Access your personal data
Correct inaccurate information
Request deletion of your account
Withdraw consent
Object to or restrict processing
Request data portability
To exercise these rights:
Email: contact@cosmospm.com
You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk/make-a-complaint/
11. Children’s Privacy
Our services are not intended for children under 16.
We do not knowingly collect personal data from minors.
12. International Data Transfers
Our website is hosted in the UK.
If data is transferred outside the UK, we ensure an adequate legal safeguard exists (e.g., UK Addendum to SCCs).
13. Third-Party Links and Embedded Content
Our website may include external links or embedded media (e.g., videos).
We are not responsible for the privacy practices of those external providers.
14. Updates to This Policy
We may update this Privacy Policy occasionally.
Material changes will be announced on our website.
15. Contact Us
If you have questions about this policy or your data:
Email: contact@cosmospm.com
Website: https://cosmospm.com